Accounts Payable

Accounts Payable checks will be written twice a week on Tuesdays and Thursdays. Completed, approved requests for payment must be received in the Accounts Payable Department by 2:00 PM on the Friday before checks are to be written the following Tuesday and by 2:00 PM Tuesday for Thursday's check run. Except for special circumstances, all AP checks are mailed the afternooon they are run and not held for pickup.

Payment schedules will vary at the end of the month and at the end of year due to close out procedures.

Travel - If there is any missing information, payment will be delayed. Fill out top of expense statement completely which includes full mailing address. Be sure to include approved professional leave form and out of state travel form if applicable. Meals will not be reimbursed. Airfare and lodging expenses must be documented by a receipt. Please have employees take a hotel/motel exemption form with them when they will be staying at Georgia motels. Airport shuttles, parking fees, and taxi fares also require documentation. Do not put anything on a travel expense statement that you did not personally pay for. Travel expense statements should be prepared monthly. If you want to pick up your reimbursement check, please note this along with a telephone number where you can be reached on the form when you send it in. We will make every effort to honor these requests.

Contact information:

Accounts Payable Clerk - Ext. 8531
School Activity & Construction

Accounts Payable Clerk & Inventory Specialist - Ext. 8528
Travel Reimbursements

Accounts Payable Clerk - Ext. 8530
Utilities, Contracts, & Registrations

Accounts Payable Clerk - Ext. 8535
Purchase Orders

Accounting Manager - Ext. 8521

Accounting Department fax - Ext. 8569

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